1. Email options
Manage your attendees way before your actual event starts with EVENTsight. You can invite them, follow up their RSVP and send them an E-ticket. However none of this is obligatory. If you want just to import your list of attendees and scan them when they arrive, no need to read this, just go to How to setup your event for onsite usage.
If you are still reading, it means you are interested in using EVENTsight at it’s fullest. In the pre-event stage, EVENTsight distinguishes 3 different phases for your visitor:
- Is the attendee invited?
- Did the attendee RSVP?
- Did the attendee receive a confirmation email?
However you can easily skip any of those stages, nothing is obligatory.
2. Email setup and content
Setup the emails to invite attendees, to confirm their acceptance or respond to those who can’t make it to the event:
- Define the senders’ name
- Choose an email address that ends with @eventsight.eu (template) to avoid spam filters
- Fill out a reply-to email address
- Define the subject
Only if all these fields are filled out and you added an email content, it is possible to send an invitation email.
In the “RSVP- Accept” tab, you have 2 extra options:
- Activate the auto email on RSVP response: will send a confirmation email if someone registers for the event or if you manually change the RSVP status to “Yes” or “No”
- ‘E-ticket’ option, which will automatically append the e-ticket as PDF when the registration email leaves
Via the ‘Edit’ button you open the html email editor to create your own personalized email.
In the ‘E-ticket’ section, you can create and personalize your own e-ticket. To create an e-ticket, you have to follow a number of steps:
- Go to the ‘Online’ section and upload a header you want to use.
- Go back to ‘E-ticket’ in the ‘Setup’ section. The header you picked in the ‘Online’ section, will also be the header for your e-ticket
- Click ‘Ticket’ and define the text you want to appear on the e-ticket
- Change the layout as you wish, for example by picking a font and a text size
- Click ‘Close window’
- A unique barcode is added at the bottom of the ticket by default, along with the ticket type, the name of the attendee and the date of your event
- You can now see what the e-ticket will look like when you send it to your attendees