In EVENTsight, it is also possible to add an attendee manually, one by one. This is a good option when you only have to add a limited number of persons.

To add manually: go to the ‘Attendees’ section click ‘Add attendee’ > fill out attendee details, custom data, workshops and extra persons > click ‘Save & continue’

When you imported a large number of guests, it can be difficult to find a specific attendee. With the search bar, you can easily find attendees:

• By name
• By company
• By email address
• By birth date
• By custom data
• …

With the advanced filter you can specify on which field you want to search. It is also possible to search in the custom fields you defined during the setup. This makes it possible to narrow down the search to one specific person.

When you want to stop using the advanced filter or you want to search for a different attendee, you can clear all fields by clicking ‘Clear’.

The second column of icons in the attendee list is for onsite management purposes.

Check-in 
If the check-in icon (most left) is red, the person didn’t enter the event yet. A green icon means the person entered the event. If a person was registered more than once, this warning icon shows:

Presence

If the attendee is expected, the following icon is grey. If the attendee is present, the icon is green and if the person was present, but quitted the event, the icon is red.

Check-out
The door icon on the right tells something about the check-out status of the attendee. Red means the attendee hasn’t quitted yet, green means the attendee quitted the event.

Log
A detailed log of the movements of an attendee are shown when you click the log icon.

Filter
You can also easily filter your attendees based on their status during the event. If you want to see which attendees are already present at the event, you can filter on ‘Present’. If you want to see all attendees that aren’t present at the event yet, you can filter on ‘Expected’. The filter ‘Quitted’ shows the attendees that were present at the event, but already left.

In the event business everything goes fast and last minute, we understand that. You don’t have to know all your attendees in advance, as you can easily add extra visitors later via an import.

Important to know here is that EVENTsight will use your barcode column as a unique identifier if provided. Meaning that it is not possible to have duplicate barcodes during an import, and if in a later import the barcode is already found for that event, that data will be updated with the new data in the import file.

EVENTsight can import XLS, XLSX and CSV files. During the import process we will try to identify the headers of each column so you can map them to the corresponding EVENTsight fields.

In order to be able to do that, you need to format your XLS and XLSX files in such way that the first row of your Excel file contains the header names, and starting from line 2 you have the data.

Remove empty data
Excel sometimes creates empty columns on the right of the last column, or add extra empty rows after your last row. If you have problems during your import this is often the cause. The easiest way to solve this is to select the rows and columns that actually contain data and copy paste them into a new Excel file. Restart your import from the new Excel file.

When you want to edit an attendee’s details, there are two options.

1. You want to edit attendee details of a single attendee
2. You want to edit attendee details of all incoming attendees

1. Single attendee

Click ‘Edit’ in the attendee list > change or add the data you want > click ‘Save & Continue’.

You can change or complete data in 4 different tabs:

• Attendee info: the default fields that are present in EVENTsight. These can all be changed or completed as you wish.
• Custom data: you can define up to 10 custom fields with extra info about your attendees. If you forgot to assign labels for them beforehand, you can simply assign the label during the import process. These can all be changed or completed as you wish.
• Workshops: during an import, you can automatically subscribe a visitor to a workshop by using a column in you import file. Match the field of the workshop with the correct headers and fill out a value for which you want attendees to be subscribed (for example ‘YES’). If you don’t provide a field to test for, we will subscribe all visitors that have a value in that column, if they don’t have a value in that column they will not be subscribed. In the attendee screen you can change the subscription to workshops by toggling the buttons.
• Extra persons: EVENTsight has unknown extra persons the so-called “+1s” and named, accompanying persons. During the import you can import up to 5 extra persons. You can also assign a column where you have the number of extra guests that the visitor will bring. You can change the number of extra persons and add or remove accompanying persons later in the attendee screen.

2. All incoming attendees

If you want to edit or add attendee info on the attendee’s arrival, toggle the ‘complete visitor details on arrival’ option in the registration tab in the setup section.

You can export:

• A selection of attendees: select some of the attendees in the attendee list with the checkbox next tot their names > click ‘Export’> ‘Selected’
• A filtered list of attendees : search for the attendees you want to export, for example all attendees from the same company > click ‘Export’ > ‘Filtered’
• All attendees: click ‘Export’ > ‘Event’

In the export screen you can define the name of the headers. When a header is left blank, this field will not be visible in the Excel file. Default fields that are added to the Excel file are:

• Registration Timestamp In
• Registration Timestamp out
• Type of Registration
• Number of Movements
• Time spent on the venue