How to setup your event for pre-event usage

EVENTsight can be used to manage your guests way before your actual event starts. You can invite them, follow up their RSVP and send them an e-ticket. However none of this is obligatory. If you want just to import your guestlist and scan them when they arrive, no need to read this, just go to How to setup your event for onsite usage.

If you are still reading, it means you are interested in using EVENTsight at it’s fullest. In the pre-event stage, EVENTsight distingueshes 3 different phases for your visitor:

  • Is the visitor invited?
  • Did the visistor RSVP’ed?
  • Did the visitor receive a confirmation email?

However you can easily skip any of those stages, nothing is obligatory.

 

1. Event details

Here you can setup the basic event details, which are more explained here: How to setup your event for onsite usage

2. Setup

In the setup you can define the default values for your visitors, so you don’t have to manually adapt them each time you import, or add a new visitor. Actually it means: if no data is provided for a certain status, we come here to see what you want it to be. You can leave it empty if you don’t want to automate this process.

3. Visitor details

Here you can setup the visitor details, which are more explained here: How to setup your event for onsite usage

4. Emails

In the emails section you will setup the emails you want to send to invite them, when they confirm and have a separate email sent out to those who can’t make it to your event.

For each of the emails you will send out you have to define the Senders’ name, the Senders’ email and a subject. Via the “edit” button you open the html e-mail editor to create your own personalised email.

 

In the Registration email tab, you have 2 extra options. You can turn on the “e-ticket” option, which will automatically append the e-ticket as PDF when the registration email leaves. You can also activate the automatic sending of the confirmation email if someone registers for your event, or if you manually change the RSVP status to “Yes” or “No”.

 

 

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Andries Heylen